How to set up and invite others to a zoom meeting – none: –
Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default. Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting. Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting.
You can permanently enable waiting rooms or enable waiting rooms when required. To enable this setting for all participants, enable the feature and select the All participants option. To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option. Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled.
Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting. During the meeting click on the Security icon at the bottom of the screen.
Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.
The Security icon combines all these options in one place for easy access during the meeting. Hide Profile Picture : Enable or disable participants profile picture.
Share Screen : Allows participants to start Screen Shares. Chat : Allows participants to use the chat function. Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps.
Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library.
Click My Content. The Zoom recording will appear on this list. Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class.
Enter a Class Name. Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording. Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units.
The recording will appear on the list with the class name entered in step 7. Click New Class. Enter a Name for the recording. Optionally assign a date and time this does not control the recording availability to students. Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class.
Choose Upload a file. Allow time for the video file to upload. Once complete the video will begin to process and a grey progress icon is shown until processing is complete. Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.
To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. Click Save All Changes at the bottom of the page.
Even when mapped, scheduled Zoom meetings are not displayed on the Echo course page until AFTER each Zoom meeting has concluded and the Zoom cloud recording has been automatically transferred across to Echo Zoom tips Zoom is our preferred web conferencing platform for online video communication and collaboration. Invite guest lecturers to your tutorials for interviews, presentations and conversations. Record these sessions for further use as instructional content. Provide visual meeting space for students outside of regular class time and for online courses.
Provide virtual consultation hours. Tips for Tutorials Setting recommendations: Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.
In-session recommendations: Require Self-Identification – It is not always possible for the instructor or the students to see who is talking.
Set a Standard of Etiquette Some items to consider are: Students mute their mic if they are not speaking note: you can mute participants if you are the host. Explain to students how to ask questions or interrupt i.
Avoid side conversations, shuffling paper, tapping pens, non-essential noise of any kind. This can be picked up very easily on microphones and make it hard for the remote locations to hear the main conversation. Refrain from chewing gum, eating and drinking. Show that you are listening to others at the remote site by nodding your head. Direct questions or comments to a particular person at the remote site, by stating their name to gain their attention. Pilot using the tools Before using the functions with students, practice using them with a colleague.
Practice being both the student and the host as there are minor variations in the role functions. Ensure students know how to use required functions before commencing your main activities. This can be purposeful, For example: To practice using breakout rooms: Assign students to break-out rooms with the task of introducing themselves to their peers in their breakout room.
To practice using chat: Ask students to instant message their expectations for the session. Teaching on Camera Arrive in the virtual space and local room if that pertains a few minutes early to test all video and audio connections.
If you have a teaching assistant ensure they have been granted co-host permissions by clicking on their name in the “Manage Participants” tab, ensure that they know the plan for your session and the level of assistance that will be needed.
Mute your microphone when you are not speaking for longer durations of time. Speak as you would in a traditional face-to-face class. When delivering a presentation, sharing images, files or video, remember to allow for a potential second transmission delay. Pause after the end of your comments and allow time for students to respond before continuing to the next discussion or visual. Pedagogy and Collaboration Ideas Consider the following ideas when preparing to teach via video conferencing.
Always have and share a concise plan. Consider providing an agenda for tutorials so that students can clearly see how the class is going to progress. Teach to your lesson plan or agenda and be mindful of allotted time in order to keep students engaged and on task. Questioning and Inquiry – When presenting information take moments to provide time for questioning and inquiry to engage learners. Reassemble back to the tutorial group, having one person from each small group serve as a speaker representing their group in the larger group discussion.
Ideas for Using Zoom as a Screen casting Tool Create and narrate lecture slides while using Zoom’s “Annotate” feature which allows you to use a virtual pointer and add annotations on the fly. Share videos relevant to your unit, ensure you enable “Optimize Screen Share for Video Clip” and “Share computer sound” so students can view the video smoothly.
Display documents and articles Use the “Whiteboard” to share a virtual whiteboard where you can draw using your computer mouse. It is possible to make multiple pages and save all of these to your computer.
Organising Sessions There are two main ways of starting a meeting in Zoom. Functions Screen sharing It is possible for the host to share a screen from their computer.
Whiteboard Another screen that can be shared by the host is a whiteboard. Polling The host can create a poll to ask participants, which can then be displayed to all viewers. Breakout rooms Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Saving videos Sessions on Zoom can be saved to the local machine your computer or to the cloud. Zoom desktop client While meeting can be started and scheduled from the Zoom web portal Macquarie.
Right-click on the icon, then click New Finder Window. In the new window, click Applications. Find zoom. Hover your mouse over Options , then click Keep in Dock. Opening Zoom on Windows Click the Windows icon in the taskbar.
In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom , to launch the application. From the Desktop Client you can: Start a new meeting and invite people to the meeting.
Join a meeting by entering the meeting id. Schedule a meeting. Share your screen by entering the meeting id. How to schedule a Zoom meeting for your iLearn unit When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.
Click Schedule a New Meeting. Enter a Topic for the meeting, this should be something that makes it easy for your students to identify eg.
Tutorial Monday 2pm. Optionally enter a Description for the meeting. Enter the date and time and duration for the first meeting. If this will be a Recurring meeting , tick the box for additional settings. Choose how often to Repeat every x week. Select the End date to stop the meetings by the specified date or after x occurrences. Leave the Passcode ticked. Select your required Meeting Options. Add in Alternative Host if required. The alternative host can start the meeting on the host’s behalf.
Copy the Invite Link. This is the link that all participants will click on to access the meeting. Go to your iLearn unit and Turn editing on. Select URL and click Add. Enter a Name for the link and write a Description. Click to expand Restrict access. Click Add restriction an select Group. Select the required group. Click Save and return to unit. This link is now restricted to the required group. Select Zoom and click Add. Enter an Activity name for the links.
Click Save and display. Click Open in a new window. Lecture Tuesday 11am. Click on Course Meetings in the top left corner to view all your upcoming meetings and to schedule an additional meetings.
You can also go back to your iLearn home page and click on your Zoom activity link. The links for each of your meetings will be there for your student to click on at the required date and time. Echo Live Streaming vs Zoom Meeting Scenario 1: Lecturing or tutoring from the home or office, ideally as online only delivery without face to face students. Local or cloud recording can be enabled. Cloud recordings automatically transfer to Echo private library from which they can be shared into a unit.
Upcoming schedule is shown to students on this page. Text chat including private messaging between participants. Polls and Quizzes Several quiz and poll types available. Must be pre-prepared before presentation is started. Basic Polling. Can be pre-prepared or created during a session.
Breakout Rooms No Can be pre-assigned before session. Scenario 2: Lecturing or tutoring both face to face and remote students from an on campus venue that supports Echo automated capture, but requires Zoom to be run an a laptop brought into the venue.
Echo supported venue Zoom Maximum Participants Unlimited Mode of Operation Webinar broadcast of presenter content only Web Conference Any remote participant can be seen, heard and share screen Presentation application Not required. Desktop and Mobile. Can be problematic in a classroom setting since venue microphones and display sources such as visualiser are not integrated with the laptop and Zoom session. Presenter may not be able to engage with the webcam. Remote student may have a less optimal experience.
Scheduling Echo supported venue live streams are scheduled for your unit by support staff. Submit a request at help. Face to face and remote students can participate in quizzes and polls. Scenario 3: Lecturing or tutoring both face to face and remote students from an on campus venue that supports both Echo automated capture and Zoom is integrated into the venue.
For campus venues integrated with Zoom, Zoom can be run from the built-in PC. Venue microphones, display and video camera sources can be connected to the Zoom session. Zoom live transcription Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. Click Enable Auto-Transcription. If the meeting is being recorded, and you have enabled Live Transcript, you will receive a copy of the transcript in the same location of your recorded meeting.
Hosts also have the ability to disable Save Transcript. To disable, click to toggle off Save Captions. Participants in a Zoom meeting Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.
Click Live Transcription to choose a transcript option. Show Subtitles displays subtitles on the screen. View Full Transcript displays subtitles in real time with both the speaker’s name and a time-stamp within the transcript window. This is the recommended setting. Subtitle Settings will open a window where you can adjust the font size of both the subtitles and the chat window. Click View Full Transcript to view the subtitle and speaker. A copy of the transcript will be downloaded to your machine.
The transcript saves up to the moment of clicking Save Transcript. We recommend you click Save Transcript just before the meeting ends to ensure you have the transcript from the entire meeting. Also note that this option may not be available if the host has disabled this feature. Speak Slowly : Speaking slowly enables a more accurate match to what is being said verbally and allows others to follow the automatic transcript or subtitles. When another individual begins speaking, it can take a second or two before Zoom updates the transcript to identify the new speaker.
Monitor the Participants Panel for the Go Slower function : Zoom’s Participants panel displays all attendees and shows any nonverbal feedback the attendees provide. When using automatic live transcription, consider keeping the Participants panel open to see if attendees are indicating they need speakers to Go Slower. Teaching via Zoom There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms.
Setting up online class Zoom links in iLearn When teaching online, its important to ensure consistency and improve student experience with the placement of your Zoom or ECHO live stream links. The host can create a poll to ask participants, which can then be displayed to all viewers.
Web Conference Any participant can be seen, heard and share screen. Zoom meetings can be scheduled by generating a URL for the meeting or meeting series that is shared with students. Several quiz and poll types available. Live transcripts can be enabled during the session. Web Conference Any remote participant can be seen, heard and share screen.
Echo supported venue live streams are scheduled for your unit by support staff. Panopto captures every detail from the original meeting in full HD and offers a unique multi-stream viewing experience that shows more than just picture-in-picture. Click here to watch in full-screen. With unlimited, centralized storage and permissioning managed at scale, Zoom recordings can be shared securely through Panopto with just a few clicks or none at all and watched from anywhere on any device — without downloading anything.
Ultimately, Panopto helps your organization get more value from both your live meetings and the recordings that document them by making it easier for employees to access and utilize the information stored inside Zoom recordings as needed.
Want to learn more about how Panopto and Zoom work together to make recording and sharing meetings more efficient and your teams more productive? Contact us to set up a demo of Panopto Enterprise today. Can I email a Zoom recording to people? Do I need to upload it somewhere else to share it? Will they need to download the recording? This is what your workflow looks like: Step 1: Find your meeting recordings through your Zoom client: Go to Meetings , then click the Recorded tab.
Step 2: Select the meeting you want to share and click Open , to open the folder where your video file mp4 is saved on your computer. Step 4: Ensure your video is unshared or stored in a private folder, consider adding password protection, and share the link with your colleagues, who will either download the mp4 or stream the video depending on the service you used to host it. Step 1: Log into your Zoom account and select Recordings on the right side of the screen.
For extra protection, you can also add a password. Step 3: Copy the Zoom cloud recording link and paste it into an email or your corporate messaging app to share it with your colleague s. There has to be an easier way, right? Here are 3 ways your Zoom videos could end up exposed online: When recordings are set to expire or an account is approaching its allotted cloud storage capacity, individual users may download and then share their meeting recordings through other, less secure, means.
Anyone who downloads a Zoom cloud recording to their local drive can then share it however they please, with whomever they please. Edit, Transcribe, and Search Zoom Recordings Panopto includes an online video editor so you can cut out off-topic sections in the middle, trim dead time from the ends, and even splice together multiple Zoom meeting recordings. Collaborate Inside Zoom Meeting Recordings Panopto captures every detail from the original meeting in full HD and offers a unique multi-stream viewing experience that shows more than just picture-in-picture.
Published: April 20,
How to set up and invite others to a zoom meeting – none:
Dec 15, · How to invite by contacts. While in a meeting, tap Manage Participants then tap Invite on the controller. Tap the Contacts tab. Select the Zoom Rooms, SIP/H rooms, or company contacts, you want to invite. Tap Invite. How to invite by email. While in a meeting, tap Manage Participants then tap Invite on the controller. Tap the Email tab. How to Set up a Zoom Meeting and Invite Others. When you lunch Zoom, you’ll be provided with different options. choose the orange “New Meeting” option to start a new meeting. Once selected, you will now be taken to a virtual video conference . Mar 18, · Once the installation is complete, Zoom will open automatically. How to Set Up a Zoom Meeting. When you start Zoom, you’ll be offered a few different options. Select the orange “New Meeting” icon to start a new meeting. Once selected, you’ll now be in a virtual video conference room. At the bottom of the window, select “Invite.”.
How to set up and invite others to a zoom meeting – none:
To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to “Share Screen” and then go to “. Select Invite. A pop-up window appears with options to invite others to join your meeting. Zoom client, participants panel. Invite highlighted. A new.